Bespoke, hosted AI systems
Bespoke, hosted AI systems — built around how your business actually works.
We turn messy inputs into clear outputs — so your team moves faster with control and oversight.
For owner-led businesses and ops-heavy teams who need faster follow-up, clearer reporting, and fewer dropped balls.
What we do in 60 seconds
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Systems you can trust, built around how your business truly runs.
Clear inputs, deliberate decisions, and steady ownership—no noise added.
Examples of systems we build
Every build is bespoke. These are common outcomes we deliver for clients.
Sales follow-up and proposals
Keeps opportunities current, drafts proposals with guardrails, and prompts owners to close loops faster.
Cut follow-up lag from days to same-day.
Document intake and financial visibility
Extracts key figures and dates, rolls them into daily views, and flags cash or obligation risks early.
Daily cash visibility with exception flags.
Lead qualification and outreach preparation
Prepares short, contextual summaries so outreach focuses on qualified leads with the right next action.
Action queue with named owner per item.
Operational reporting and action queues
Turns scattered updates into concise reports with accountable action lists for operators and managers.
Clear accountability, fewer dropped balls.
Client onboarding and service delivery
Guides teams through consistent onboarding, tracks service steps, and keeps clients informed without extra chasing.
Consistent delivery without manual chasing.
The walkthroughs are examples of systems we’ve built — your system is designed around your operations.
Watch the walkthroughsCASE STUDY
Spa by Kaajal
4 hours of weekly finance admin → 30 minutes. First version live in 4 weeks.
See the full story →"I use these systems in my own businesses — I built Kalyan AI to give others the same edge."
Zax Kalyan, Founder
See it in action
90-second snapshots of real systems
Reclaim Your Time with Kalyan AI
Turn Cold Lists into Hot Leads
See Your Cash Before It Hits the Bank
How we build
Discover
We learn how the business really runs and where friction slows work.
Design
We outline a hosted AI system that mirrors your workflows with clear owners and guardrails.
Build
We assemble and test the hosted layer so decisions and handoffs happen reliably.
Host & Improve
We operate, monitor, and refine so performance and oversight stay aligned.
How engagements work
Slice 1
First working system live in 2–4 weeks
Operate & Improve
We host, monitor, and refine over time
Expand
Add new slices as your needs grow
Training
Your team learns how to use it from day one
Built for trust
Clear ownership and approvals
Every decision has an owner, approvals are explicit, and nothing moves without a named accountable person.
Guardrails and auditability
Controls, logs, and checkpoints are built in so you can see what happened and why.
Evidence and reporting
Signals and actions are summarised into concise reports that leaders can review quickly.
Monitoring and support
We host and monitor the system, handle issues, and keep it aligned with your operating reality.
Training and handover
We train your team and leave clear documentation so the system sticks.
Outcomes you can measure
- Hours back each week by removing manual handoffs and checks.
- Fewer dropped balls: follow-ups become a system, not a memory test.
- Faster response on leads and cases with clear ownership.
- Daily visibility on progress, risks, and next actions for leaders.